Passwords are a great way to secure your accounts and sensitive information from getting into wrong hands. But this security measure is not easy to handle as you have to remember different passwords for different accounts, come up with complicated combinations and even change these from time to time.
Of course, you cannot just write all your passwords on sticky notes and paste it on your fridge (that would be disastrous). However, what you can do is use password generating and managing tools. And this is what this post is all about.
Here are 20 desktop tools to generate and manage passwords. From ‘one password for all accounts’ to generating hundreds of passwords in seconds, these tools offer a gamut of features to benefit from. Let’s check the full list below.
Nowadays a common internet user has dozens of accounts on websites, apps, and services and there are often different passwords for different logins. To save time and energy that’s required in managing passwords manually, (trust me, it’s a big hassle) you can opt for password manager tools, and in the following you can read about some of the best ones in detail.
LastPass helps in getting rid of passwords once for all. If you have LastPass, then there is just one password you need to remember, and that is of LastPass itself.
This app allows configuring multi-factor authentication as well as fingerprint authentication to step-up the security of your stored passwords. Interestingly, there is a password generator to create strong passwords and a sharing option to share passwords and notes securely with others. However, if you’re looking for more like advanced sharing, emergency access, admin dashboard, user management, etc., then you need to opt one of its premium plans.
Dashlane can be used on various operating systems like Windows, macOS, Android, and iOS. It can also be installed as a browser extension as well, but unlike LastPass, it does not support using multiple devices in its free plan. Using Dashlane, you can create and save passwords and save notes and other critical information securely.
Dashlane allows two-factor authentication which includes fingerprint authentication too. You can also share passwords and notes with anyone in a secure way, but this is a premium feature along with others like secure backups, Yubikey support, admin console, etc.
RoboForm can be used on Windows, macOS, Linux, Android, and iOS devices and web browsers as well. It allows syncing of passwords across all of them, but only in its premium version, like Dashlane. This app, to my surprise, adapts to and works well with online services having two-page login forms like that of Google’s and Yahoo’s.
The app allows creating strong login passwords and secure sharing of passwords with others. Moreover, in its paid plans, it offers more features such as web access, multi-device sync, secure shared folder, digital inheritance of your passwords, two-factor authentication, group sharing, access permission, advanced reporting, and many more.
Sticky Password comes with multiple features of a handy password manager and allows using it on various devices like Windows, macOS, Android, and iOS platforms. You can sync data across devices and back it up through its cloud but only in its premium plan, sadly.
What I found interesting is you can also sync passwords across devices through your local Wi-Fi – again, it is not available in its free plan. This app comes with two-factor authentication as well as fingerprint security option to protect your passwords. Moreover, these security features along with its handy password generator is available for all its users.
KeePass is a free alternative to most password managers on this list. It can be used on desktops running Windows, macOS, Linux, and BSD. There is no official mobile app of KeePass, but there are some third-party, ported apps like ‘KeePassDroid’ for Android and ‘KeePass Touch’ for iOS. However, it does not have browser extensions, unlike others.
KeePass can import the login details from other password managers like Password Keeper. It can create and save passwords, handle application passwords, and work as a portable app as well. Also, it boasts of all-time data encryption – even in the memory. However, this app does not feature cloud services like sync and backup, unlike its above competitors.
LogMeOnce works on desktop and mobile systems like PC, Mac, and Android and iOS devices as well as web browsers. It offers a captivating feature called ‘Mugshot’. This feature tracks the failed logins and even captures a picture of the intruder along with his IP address. You can also report failed login attempts.
Another interesting feature is ‘PhotoLogin’ that captures the logging-in person’s photo and sends it to you to grant him the access. LogMeOnce allows you to create secure passwords for new logins and import passwords from other password managers. It also offers two-factor and fingerprint authentication along with support for secure sharing and more features.
True Key by Intel Security can be used across a range of popular operating systems, namely Windows, macOS, Android, and iOS. It also provides browser extensions for popular browsers, but Apple Safari is not on this list, unfortunately. It offers cloud sync and other password management essentials, but its free plan allows storing 15 passwords only.
Moreover, True Key offers multi-factor authentication features including support for facial and fingerprint recognition. You can also save additional info securely such as credit card info, personal details, etc. It does offer a password generator like the rest of password managers on this list, and it also boasts of encrypting local password data on your device.
You can use Zoho Vault on desktops like Windows, macOS, and Linux and mobile devices like Android, iOS, and Windows Phone, unlike others. It also has browser extensions for Chrome, Firefox, and Safari, except Microsoft Edge.
What I find interesting about Zoho Vault is its offline access feature, which allows you to download an encrypted file and access the passwords locally without network connection.
Moreover, it comes with two-factor authentication to increase security, allows syncing across all your devices, and generating and saving an unlimited number of passwords – all for free. You can also import passwords from other password managers but not from browsers.
Enpass is a free multi-platform password manager for Windows, macOS, Linux, Android, iOS, and Windows Phone. However, you can store just 20 passwords on its mobile app in the free edition. Enpass also works in all major browsers including Opera.
What I find extraordinary is you can optionally sync your passwords using third-party cloud services like Dropbox, iCloud, and Google Drive – a feature missing in others. It allows to import passwords from other password managers and features fingerprint authentication as well. Moreover, it also offers a password generator for creating hard-to-crack passwords.
Icecream Password Manager can be used on just Windows PC. It does offer browser extensions for Chrome and Firefox, which helps you save and fill passwords easily. It also allows storing critical information including bank account and credit card information.
Moreover, it automatically backs up the password data locally and optionally also allows to sync and store the data in Dropbox. Surprisingly, you can have multiple users using the same app with their login credentials. Lastly, it can also save and secure critical files like documents and images for safe-keeping them with encryption standard.
SplashID can be used on a single device for free, but its paid version works on any number of platforms and devices like Windows, macOS, Android, iOS, and Windows Phone. As you may expect from a minimalistic password manager, it lacks sync and backup options too in its free edition. However, it offers all these in its pain edition, of course.
SplashID can sync data across all your devices using its cloud or your Wi-Fi network. You can also choose to store the password data locally and share secure records with others. However, it does not generate passwords, unlike its competitors.
Buttercup is a free and open-source cross-platform password manager. It works on desktop platforms like Windows, macOS, and Linux as well as mobile platforms like Android and iOS. Though it is younger than above tools yet it provides all basic features and works on popular browsers too. It has a neat and clean interface with no fancy features.
Buttercup allows organizing the password data into groups for easy management and works almost out of the box on every platform. You can save the encrypted password archive on your computer locally or sync it to a cloud service like Dropbox. The latter option lets you sync it with other devices so that you can access your passwords everywhere.
1Password can work on Windows, macOS, Android, and iOS platforms. You can also access data online and sync it across devices. However, it is not free unlike above solutions, and you must opt for a premium plan. It does not have a two-factor authentication feature, unlike others, but you can choose for fingerprint method on Android and iOS devices.
One of my favorite features is its ‘Travel Mode’, which helps you to clear a device of sensitive data while traveling and get back all data when you are back. Moreover, its ‘1Password Watchtower’ gives you security updates about sites and services you use. Last but not the least, it also offers offline access and an option to restore deleted items.
Keeper can be used across platforms including Windows, macOS, Linux, Android, iOS, and Windows Phone and all popular browsers including Microsoft Edge. Keeper can also store crucial files and documents along with passwords. It comes with two-factor authentication to beef up security and can sync across devices through its cloud service. However, like 1Password, Keeper does not have a free plan.
You can also add and secure info like that of bank accounts and cards with this tool. Surprisingly, it supports multi-factor authentication as well as public hardware-based keys like YubiKey for better security. You can do a lot more like share records with others, grant emergency access to others, import data from other tools, record activity history, generate secure passwords, etc.
You can use mSecure on Windows, macOS, Android, and iOS platforms. You can also store personal information as well as photo attachments into its vault and sync the data across all these devices. Moreover, you can also use fingerprint authentication on mobile devices. However, just like 1Password and Keeper, mSecure is not a free tool.
This tool features robust backup and restore feature which auto-backups your data and even allows you to manually do the same or restore data from a backup whenever needed. Also, another exciting feature is its batch editing mode, which lets you edit multiple items in one go. Moreover, you can also generate passwords and recover deleted items.
Like managing passwords, generating strong password combinations isn’t a cool breeze either. Keeping your pet dog’s name or your date of birth as a password may be easy but it puts your data in potential threat of being stolen (as such a passwords won’t be very hard to guess).
And so arises the need of a password generating tool. Take a look at the following list of password generators to know which one would suit you best.
An open-source password generator is definitely the most trustworthy option, and PWGen is one the most comprehensive open-source password generator tools. It uses cryptography to generate strong and secure passwords on the client side. You can customize password strength, generate multiple passwords, generate pronounceable passwords and much more.
An easy to use password generator by the popular PC software company IObit. Random Password Generator allows you to easily create up to 100 passwords with configurable settings. You can create strong passwords of up to 64 characters.
This offering by SecureSafe Pro is easy to use yet very functional. Apart from the usual customization options, it allows you to exclude dubious characters, add your own characters and create pronounceable passwords. There is also a built-in password strength checker to ensure your password is strong.
A highly customizable password generator, Gaijin Password Generator has two sections to create both simple and complex passwords. You can customize what characters should be added or omitted, and create templates for different uses. You can also use the built-in password strength checker to check your password strength (a reliable one I must say).
Platform(s): Windows, Mac, Linux
If you are looking for a simple password generator tool that just works, then this one is for you. Secure Password Generator lets you customize password content and password length and then creates a single password for you. The password is strong and can be relied upon.
Awesome Password Generator has multiple sections to fulfill your password generation needs. You can create passwords for WiFi, regular strong passwords, phrase-based passwords, strong letters based passwords and passwords in bulk.
PowerCryptor is a really fast password generator tool that is easy to use and offers all the required options. You can customize the content of the passwords and also specify which letters or characters should be the part of the password. The tool is really fast at generating passwords, and I was able to generate over 10000 passwords with results shown in less than 1 second.
If you are looking to generate a strong password for your WiFi network, then this is the best tool. It gives you options to create ASCII and HEX keys for WEP, WPA, and WPA2 WiFi security methods. You can get up to 256-bit keys for WEP and 504 bit for WEP2 security.
This is actually a Windows gadget that works alongside other Windows gadgets to let you quickly generate passwords. In its tiny interface, it lets you configure password data and the exact length of the password. Definitely, a good solution if you need to generate passwords often.
Similar to other tools in this list, SoftFuse Password Generator also offers the options to customize your password. However, it goes one step further by giving you the ability to add or omit characters according to your need. You can customize letters, case, numbers and characters.
Most Linux distros have a built-in password generator to quickly generate random and strong passwords. Or you can quickly install a password generator app with a quick terminal command and start generating random passwords. Here is a good article on how to generate passwords on Linux.
macOS also comes with a built-in password assistant that can generate random passwords based on different factors. Check out this Apple support page to learn how to use the Password Assistant.